---
title: Sharing with your team
path: user-guide/sharing-with-your-team
status: published
---

ScaiDrive shares are how teams collaborate. A share is a top-level container — like a "team drive" — and people are added to it as members with a role.

## Roles

| Role | Can do |
|---|---|
| Reader | View and download files |
| Contributor | Reader + upload, edit, delete files; create folders |
| Admin | Contributor + add/remove members, change roles, create external links |
| Owner | Admin + delete the share itself, transfer ownership |

A share always has exactly one owner. Use **Admin** for trusted maintainers who can manage membership but shouldn't be able to delete the share.

## Adding people

In the web client:

1. Open the share.
2. Click **Share** in the top-right.
3. In the **Members** tab, search for a user by name, email, or group.
4. Pick a **role**.
5. Click **Add**.

The new member sees the share in their sidebar immediately. They get a notification email (if your administrator has enabled them).

You can also add an entire **group** as a member — everyone in the group gets the chosen role on the share, and changes to group membership take effect automatically.

## Inviting someone who doesn't have an account

If your administrator has enabled email invitations:

1. Same **Share** dialog → **Members**.
2. Type an email address that isn't yet a user.
3. Pick a role and **Send invitation**.

The recipient gets an email with a link that signs them up through SSO and adds them to the share in one step. You can revoke a pending invitation any time from the same dialog.

## Changing roles or removing people

Same **Members** tab — click the role next to a name to change it, or **Remove** to revoke access. The user's local sync stops immediately; cached files on their devices remain but won't update.

## Per-file and per-folder permissions (ACLs)

Most teams just use share-level roles. But ScaiDrive supports finer-grained permissions when you need them:

- **Folder-level ACL** — restrict a subfolder so only a subset of share members can see it.
- **File-level deny** — explicit deny entries override allow inheritance, in NTFS style.

Right-click a folder or file → **Permissions** to set them. See [Permissions and ACLs](/docs/scaidrive/core-concepts/permissions-and-acls) for the model.

## What about people outside the organization?

Don't add them as share members — that requires an account. Use [external links](/docs/scaidrive/user-guide/external-sharing) instead, which work with no account at all.

## What's next

- [External sharing](/docs/scaidrive/user-guide/external-sharing) — send files to people without accounts.
- [File versions](/docs/scaidrive/user-guide/file-versions) — recover an earlier version of a file.