Sharing with your team
ScaiDrive shares are how teams collaborate. A share is a top-level container — like a "team drive" — and people are added to it as members with a role.
Roles#
| Role | Can do |
|---|---|
| Reader | View and download files |
| Contributor | Reader + upload, edit, delete files; create folders |
| Admin | Contributor + add/remove members, change roles, create external links |
| Owner | Admin + delete the share itself, transfer ownership |
A share always has exactly one owner. Use Admin for trusted maintainers who can manage membership but shouldn't be able to delete the share.
Adding people#
In the web client:
- Open the share.
- Click Share in the top-right.
- In the Members tab, search for a user by name, email, or group.
- Pick a role.
- Click Add.
The new member sees the share in their sidebar immediately. They get a notification email (if your administrator has enabled them).
You can also add an entire group as a member — everyone in the group gets the chosen role on the share, and changes to group membership take effect automatically.
Inviting someone who doesn't have an account#
If your administrator has enabled email invitations:
- Same Share dialog → Members.
- Type an email address that isn't yet a user.
- Pick a role and Send invitation.
The recipient gets an email with a link that signs them up through SSO and adds them to the share in one step. You can revoke a pending invitation any time from the same dialog.
Changing roles or removing people#
Same Members tab — click the role next to a name to change it, or Remove to revoke access. The user's local sync stops immediately; cached files on their devices remain but won't update.
Per-file and per-folder permissions (ACLs)#
Most teams just use share-level roles. But ScaiDrive supports finer-grained permissions when you need them:
- Folder-level ACL — restrict a subfolder so only a subset of share members can see it.
- File-level deny — explicit deny entries override allow inheritance, in NTFS style.
Right-click a folder or file → Permissions to set them. See Permissions and ACLs for the model.
What about people outside the organization?#
Don't add them as share members — that requires an account. Use external links instead, which work with no account at all.
What's next#
- External sharing — send files to people without accounts.
- File versions — recover an earlier version of a file.